For Existing Principals:
-A pool of seafarers is established for each Principals crew requirements.
-Seafarers become part of the Principals Dedicated Pool at the end of their initial contract with the Principal.
The On Board List (OBL) shows the names of seafarers onboard and the days remaining until the completion of their contracts. It likewise indicates those seafarers scheduled for crew change. In the absence of a Crew Requirement List from the Principal/Master, the OBL is used as the basis for the next crew requirement.
In cases of conflict between the Principal/Masters request for crew relief and OBL, the Crewing Manager clarifies with Principal/Master through fax/E-mail.
In cases where the situation allows and where it is required by the Principal, a crew rotation plan is prepared well in advance for facilitation of handling vessel assignments. When the contract of the seafarer is extended, the Crew Manager is immediately informed through fax or E-mail. The Crewing Manager then updates the crew rotation plan for changes in the crew relief schedule.
The Crewing Manager monitors the replacement of crew onboard by using the Daily Requirements.
The report is regularly generated by the Management Information System Department.
Weekly Available Crew List (WACL) which is computer-generated, shows the number of qualified and available seafarers for each Principal.
Seafarers available for vessel assignments are those who have vacation-rehire stated as their termination reason and who have 15 days remaining in their vacation leave. Seafarers signed-off for illness/injury and who are then declared fit for duty are included in the WACL.
Priority for choosing available seafarers for assignment is as follows:
1st priority: ex-company crew in the Principals dedicated pool
2nd priority: ex-company crew in the C.F. Sharps pool
3rd priority: new applicants recommended by Principal/Master
4th priority: approved applicants recommended by Sharps Recruitment Center
In choosing from the ex-company crew in the Principals dedicated pool, the first-in-first-out method is used.
Priority is given to those who signed off earlier so that those with less vacation days left, as indicated in the Weekly Available Crew List, have priority for vessels assignments.
However, for Principals who provide stand-by wages, priority is given to those who are entitled to such wages.
A Seafarer's Appraisal Report (SAR) is made available to provide information on the seafarers performance onboard his previous vessel. This report provides an assessment of the seafarers performance onboard a vessel, therefore rates his ability, conduct, sobriety, leadership/supervision (for officers), and recommendation for promotion, re-hire or termination.
The transfer of a seafarer from one principal pool to another has to be approved by the Principal from whose pool the seafarer is to be transferred and by the Vice President - Crewing Operations and documented through the Crew Transfer Form. In cases where the manning agreement with a certain Principal is terminated, the covered seafarers are transferred in to the C.F. Sharp pool.
Where there are no available seafarers in the Principals dedicated pool or C.F. Sharp pool who meet the Principals requirements and the Principal/Master has not recommended any seafarer for the position, C. F. Sharp advertises for the crew requirements. Advertisements are placed in major newspapers with wide circulation to ensure maximum coverage.
For New Principals:
Crew requirements for new Principals are primarily sourced from C.F. Sharps Pool, which is the pool of seafarers who do not belong to a specific Principals dedicated pool.
All seafarers belonging to a Principal that change from its previous manning agent to C.F. Sharp are immediately transferred to the Principals newly created dedicated pool.
Each Principal has a pool of seafarers solely for its requirements.
In general, C.F. Sharp does not allow transfer of seafarers from one Principals dedicated pool to another. A transfer is only allowed if the Principal has no available opening for the seafarer or as approved by the Vice President - Operations.
The C.F. Sharp Pool are classified into the following:
A. Active - those who are signed off for a period of less than six months.
B. Inactive - those who have signed off for six months or more.
Seafarers assigned to a new Principal are officially transferred from a C.F. Sharp Pool to a Principals Dedicated Pool upon signing off from the vessel at the end of his/her first contract.
If the seafarer transfers to another manning agent, the seafarer may be re-hired only upon the approval of the Vice President - Operations and if he fulfills the usual C.F. Sharp requirement.